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File #: AR-17-333    Version: 1 Name:
Type: Agenda Reports Status: Passed
File created: 6/19/2017 In control: City Council
On agenda: 6/26/2017 Final action: 6/26/2017
Title: Amendment to City Manager’s Delegation Policy C-CAO-01 Presented by: Kevin Scoble, City Manager
Attachments: 1. C-CAO-01 City Manager Delegations (amendments incorporated), 2. C-CAO-01 City Manager Delegations (amendments highlighted)
TAMRMS#: B06

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Amendment to City Manager’s Delegation Policy C-CAO-01
Presented by: Kevin Scoble, City Manager

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RECOMMENDATION(S)
recommendation

That City Council Policy C-CAO-01, City Manager Delegations be amended by deleting it in its entirety and replacing it with the version of City Council Policy C-CAO-01, City Manager Delegations provided as an attachment to the June 26, 2017 agenda report entitled “Amendment to City Manager’s Delegation Policy C-CAO-01".

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PURPOSE OF REPORT

The purpose of this report is to recommend policy changes that would eliminate delay and redundancy regarding the approval of:

i. budgeted consultation contracts, and
ii. licenses of use or occupation.

COUNCIL DIRECTION

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BACKGROUND AND DISCUSSION

Professional Services Procurement Authority

Under the City Council Policy C-CAO-01, City Manager Delegations, the City Manager may approve goods and services contracts valued up to $100,000. The City Manager may approve a higher value goods or services contract provided it falls within the allocated budget and is the highest evaluated proposal submitted under a competitive bid process. A nearly identical provision exists for the approval of professional (consulting) services, with the added condition that the City Manager may approve consulting contracts between $100,000 and $1,000,000 provided the services are required “as part of a larger capital project approved by Council”.

However, some budgeted consulting services are not accompanied by a Council-approved “larger capital project”. For example, the City may consult on the development of a complex master plan that may (or may not) include recommendations for future capital improvements yet to be approved. Where these high-value stand-alone consulting contracts are within budget and competitively bid, it seems inefficient and redundant to seek further approval of Council. Therefore, Administration recommends that policy City Council Policy C-CAO-01 be...

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