TAMRMS#: B09
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Amendments to Policy C-CAO-01 City Manager Delegations
Presented by: Diane McMordie, Director, Finance and Assessment/CFO
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RECOMMENDED MOTION:
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That the Community Growth & Infrastructure Standing Committee recommends to Council that the proposed amendments to Policy C-CAO-01 City Manager Delegations, provided as an attachment to the November 9, 2020 agenda report titled “Amendments to Policy C-CAO-01 City Manager Delegations”, be approved.
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PURPOSE OF REPORT
This report supports the implementation of recommendations arising from the MNP Procurement review, by recommending that approval of all sole source procurement contracts be within the authority of the Chief Administrative Officer.
ALIGNMENT TO COUNCIL STRATEGIC PRIORITY
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ALIGNMENT TO SERVICE DELIVERY
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ALIGNMENT TO COUNCIL (OR COMMITTEE) DIRECTION OR MANDATORY STATUTORY PROVISION
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BACKGROUND AND DISCUSSION
To create efficiencies and modernize the organization as we continue to grow, one of the recommendations within the MNP audit of procurement at the City was to increase the thresholds related to when a formal competitive procurement is required under Administrative Directive A-PUR-01.
Currently the spending thresholds within the directive are set much lower than is required under the related trade agreements. The impact of this is that we are preparing and evaluating many more Requests for Proposals (RFPs) and Invitations to Tender (ITTs) than are required. Managing this process is very time consuming and is creating capacity issues within the organization -- for what MNP suggests may be limited benefit. The planned changes to the Administrative Directive will allow more procurements to utilize the 3 quote process (which is still a competitive procurement process) rather than a full public tender which is more complicated and expensive, not only for the City itself but also for private and non-profit sector businesses that are interested i...
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