TAMRMS#: B06
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MAMP Application Resolution of Support
Presented by: Dawny George, Director, Engineering Services Department
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RECOMMENDATION(S)
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1. That Council adopt the following resolutions in support of Administration’s application for a grant from the Federation of Canadian Municipalities’ Municipal Asset Management Program:
A) Be it resolved that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for GIS Inventory Acquisition and Validation.
B) Be it therefore resolved that the City of St. Albert commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:
Data collection, validation, and reporting of outdoor City assets including:
Public Art
Recreation Facilities and Amenities
Park Amenities
C) Be it further resolved that the City of St. Albert commits up to $100,000 from already approved Public Works Building Lifecycle Assessment projects toward the costs of this initiative.
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PURPOSE OF REPORT
To provide relevant background for adoption of the above proposed resolution supporting the FCM Municipalities’ Municipal Asset Management Program grant application.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
This resolution will facilitate the application for an asset management grant that will further Administration’s work associated with Council Strategic Priority #4:
Infrastructure Investment: Identify, build and/or enhance needed critical or strategic infrastructure and identify and implement associated optimal business and operating models and lifecycle strategies.
Specifically, the contemplated project for inventory development would include progress toward Corporate Business Plan projects 4.4 & 4.5:
4.4 Identify an inventory of existing facilities including an assessment of condition and usability and identify gaps in land and facility supply and demand.
4.5 Adopt a total cost of ownership approach in assessing lifecycle of existing and new assets.
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
As contemplated, the proposed project will improve the City’s ability to maintain and improve Asset Management activities associated with Park Furniture and Assets, as well as Outdoor Ice Surfaces and Outdoor Sport Facilities in accordance with the Assets Management Section of the Services and Service Levels Inventory. As contemplated, the project will also assist Community Services improve Asset Management activities associated with outdoor art.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
N/A
BACKGROUND AND DISCUSSION
The Government of Canada is providing $50 million over 5 years for municipalities to improve their asset management programs. The program is delivered by the Federation of Canadian Municipalities (FCM) through the Municipal Asset Management Program (MAMP). As part of the program, municipalities and their partners are eligible to apply for grant funding of up to a maximum of $50,000 on an 80% (grant) / 20% (municipality) basis. Successful municipal applicants are required to pay for and complete the project within 12 months of approval notification, at which point they would be reimbursed 80% of eligible costs.
Part of the Corporate Asset Management Team’s work to date included assessing the maturity of individual asset stewarding groups’ asset management programs and practices. As part of that work, a number of potential improvements related to inventory of outdoor assets related to park and park amenities, outdoor recreation facilities, and outdoor public art was identified. Robust inventory data provides the foundation for good asset management practices. As such, the City is proposing a project, that will form the basis of the City’s grant application, to use grant funding for acquisition and validation of GIS data, to build on and improve the existing inventory data for these asset groups. Limited condition information may also be included for specific asset groups.
Assuming the MAMP application is successful, Public Works (PW) has agreed to fund this project through existing approved projects until the grant reimbursement occurs. It is anticipated that the proposed project will be completed primarily through a third party if the grant application is successful.
As part of the application requirements, a resolution of support is required from the City Council.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
PW, Community Services, and Recreation & Parks are all supportive of the application and the proposed project the application will be based on.
IMPLICATIONS OF RECOMMENDATION(S)
This is an opportunity to leverage the FCM MAMP funding to enhance the City’s ability to complete work related to the improvement of inventory data for these outdoor asset groups. The resolution of support is a required element of the application package.
Financial:
There is no financial impact to the City as part of Council’s approval of a resolution of support for the application, other than the additional internal costs associated with continuation of the application process.
There is no requirement for new funding as PW is willing to fund the initial project, on which the grant application will be based, from the following already approved, asset management related, projects:
• 418415 Building Lifecycle Assessments
• 419415 Building Lifecycle Assessments
The overall expected budget for the project is $62,500, given that the maximum reimbursement from FCM will be $50,000, the City’s portion (i.e., over and above $50,000) will ultimately be funded from the previously referenced project(s).
The proposed project may or may not proceed as contemplated if the grant application is unsuccessful. Additional funding sources may be required if the project is to proceed without grant funding.
Legal / Risk:
None at this time.
Program or Service:
None at this time. Some internal resources will be required if the grant application is successful.
Organizational:
Some limited time and effort for Administration to continue with the grant application process, which would include additional work on the project budget, description and workplan. Existing internal resources will be required to focus and manage the project if the grant application is successful.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
If Council does not wish to support the recommendation, the following alternatives could be considered:
Alternative 1. Decline to support the resolution. Administration will cease any activity related to the MAMP application.
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Report Date: July 6, 2020
Author(s): Jason Casault
Committee/Department: Engineering Services
Deputy Chief Administrative Officer: Kerry Hilts
Chief Administrative Officer: Kevin Scoble