TAMRMS#: B06
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Library Board and Arts & Heritage Foundation Revised Budgets
Presented by: Kelly Jerrott, Director, Community Services
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RECOMMENDATION(S)
recommendation
1. That the revised budget and update from the Arts and Heritage Foundation, dated April 20, 2020 be received as information.
2. That the revised budget and update from the St. Albert Public Library, dated May 4, 2020 and received on April 29, 2020 be received as information.
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PURPOSE OF REPORT
The purpose of this report is to update Council on the financial impacts of the COVID-19 pandemic on the Arts and Heritage Foundation (AHF) and the St. Albert Public Library (SAPL) and how they have adjusted their budgets to compensate.
These adjustments will result in a cumulative reduction in their budget request from the City of a total of $420,710.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
N/A
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
Community Granting and the Provision of Services.
Provision of grants, funding and other supports to deliver heritage services, programming in the community and the heritage conservation program.
Funding is provided to support delivery of library services to community.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
At the April 6, 2020 Council meeting the following motion was approved:
(INC-20-022)
That the Mayor send a letter to the Library Board and AHF asking for revised budgets in light of the Covid-19 response by April 30, 2020.
BACKGROUND AND DISCUSSION
The current COVID-19 pandemic has resulted in the St. Albert Public Library and Arts and Heritage facilities being closed. This closure, and the overall pandemic response, has impacted both organizations' budgets.
Arts and Heritage Foundation
The AHF is expecting a 73 per cent decrease ($477,425) in earned revenues due to facility and school closures, and the downturn in the economy.
The AHF has made reductions in expenses which will result in a reduction of $217,838 to their annual operating funding from the City of St. Albert for 2020.
These reductions include temporary layoffs to contract staff and not hiring seasonal staff at their facilities. Reductions have also been made to program expenses and supplies.
The Arts and Heritage Foundation (AHF) revised budget is included as Attachment 1 - AHF Revised Budget.
St Albert Public Library
The Public Library is anticipating a decrease ($40,050) in revenue due to a reduction in fines and other revenue. There is also an additional reduction in grants and donation revenue ($20,300), resulting in an estimated total revenue reduction of $60,800.
The Public Library has made reductions in expenses which will result in a reduction of $194,000 to their annual operating funding from the City.
These reductions include temporary layoffs to 43 St. Albert Public Library staff and job reclassifications. Reductions have also been made to various operating expenses including conference travel.
The St. Albert Public Library (SAPL) revised budget is included as Attachment 2 - SAPL Revised Budget.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
N/A
IMPLICATIONS OF RECOMMENDATION(S)
Financial:
Original City allocation approved for AHF for 2020: $1,801,500
Revised Budget presented by AHF in November: $1,792,628
Original Budget surplus: $ 8,872
Revised Budget proposed by AHF: $1,574,790
Proposed reduction: $ 217,838
TOTAL Proposed Budget Reduction by AHF: $ 226,710
Originally City allocation approved for SAPL for 2020: $4,661,900
Revised Budget proposed by SAPL: $4,467,900
TOTAL Proposed Budget reduction by SAPL: $ 194,000
TOTAL Combined reduction (AHF and SAPL) $ 420,710
Legal / Risk:
None at this time.
Program or Service:
None at this time.
Organizational:
None at this time.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Other direction as outlined by Council.
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Report Date: May 4, 2020
Author(s): Kelly Jerrott
Committee/Department: Community Services
Deputy Chief Administrative Officer: Kerry Hilts
Chief Administrative Officer: Kevin Scoble