TAMRMS#: B09
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Records and Information Management Policy
Presented by: David Leflar, Director, Legal & Legislative Services
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RECOMMENDATION(S)
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That the Community Growth & Infrastructure Committee recommends to Council that the Records and Information Management Policy attached to the Administrative Report to the Committee on this topic dated December 9, 2019, be adopted as a Council Policy.
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PURPOSE OF REPORT
The purpose of this report is to present to the Committee a proposed new Council Policy entitled “Records and Information Management Policy” and to explain Administration’s rationale for recommending that this Policy be adopted.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
Records and Information Management (“RIM”) is a key foundation for improving efficiency in all departments and functions of the City. As such, an RIM Policy supports all Council priorities, directly or indirectly. There is a particularly strong linkage between RIM and Council Strategic Priority #1 (Growth Policy Framework) through one of the key elements of the Corporate Business Plan in support of this Strategic Priority: the Smart Cities initiative. Many of the specific goals of Smart Cities will be achievable only with the support of a fully functioning and efficient RIM system.
DISCUSSION
The current state of RIM in the City too often does not adequately respond to the need for business information that is essential to sound decision making and effective execution of Council priorities. Recognizing this, Administration has been working diligently over the past 12-18 months to establish a foundation for implementation of a RIM Program. The time has now come to seek the support and direction of Council at the governance level, hence the RIM Policy attached to this report is being recommended for adoption.
A well-crafted policy, providing governance direction from the top, is the cornerstone for effective management of records and...
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