TAMRMS#: B06
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Governance Restructuring Implementation Bylaws
Presented by: David Leflar, Director, Legal & Legislative Services
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RECOMMENDATION(S)
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1. That Bylaw 39/2019, the Community Living Standing Committee Bylaw, be read a first time
2. That Bylaw 39/2019 be read a second time
3. That unanimous consent be given for third reading of Bylaw 39/2019
4. That Bylaw 39/2019 be read a third time
5. That Bylaw 40/2019, the Community Growth and Infrastructure Standing Committee Bylaw, be read a first time
6. That Bylaw 40/2019 be read a second time
7. That unanimous consent be given for third reading of Bylaw 40/2019
8. That Bylaw 40/2019 be read a third time
9. That Bylaw 41/2019, the Governance Restructuring (Omnibus) Implementation Bylaw, be read a first time
10. That Bylaw 41/2019 be read a second time
11. That unanimous consent be given for third reading of Bylaw 41/2019
12. That Bylaw 41/2019 be read a third time
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PURPOSE OF REPORT
The purpose of this report is to present, for all three readings if Council so desires, new bylaws, bylaw amendments and repeals of bylaws to implement the governance restructuring initiative approved through motions passed by Council at its regular meeting on October 21, 2019.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
N/A
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
N/A
ALIGNMENT TO COUNCIL DIRECTION
The Council motions on which Bylaws 39/2019, 40/2019 and 41/2019 are based, are summarized in the table attached to this Report. The bylaws themselves are also attached to this Report.
BACKGROUND AND DISCUSSION
The proposed bylaws are directly linked to the governance motions passed by Council on October 21, 2019. Two of the bylaws establish the new Standing Committees with mandates in accordance with Council’s direction. There is also a proposed “omnibus” bylaw that makes consequential changes to several bylaws at once - mostly the Procedure Bylaw, but also the bylaws under which five of the existing citizens committees are established. The Omnibus Bylaw also repeals the GPFC Bylaw and the Agenda Committee Bylaw. Redline/strikeout versions of all the bylaws being amended are attached to this Report, for ease of identifying what is proposed to be changed.
Council’s attention is drawn to the following aspects of these three bylaws:
(a) The Agenda Committee Bylaw is proposed to be repealed, since the new method of setting Agendas for Council and Standing Committee meetings (Mayor and Standing Committee Chairs coordinating to ensure alignment, with optional participation by Deputy Mayor) does not fit very well with a Committee model of decision making by motion but is compatible with a business meeting setting.
Accordingly, new sections are added to the Procedure Bylaw to describe how Agendas for Council and Standing Committees are established. Under these sections only elected officials set these Agendas. The CAO and Legislative staff could still attend at the meetings as a resource, but decisions on the content of Agendas would be in the hands of the elected officials.
(b) The Notice of Motion sections of the Procedure Bylaw are amended to give Council members wishing to serve a Notice of Motion the flexibility to have their proposed motion debated either at a Standing Committee or at Council.
All of the attached bylaws contain more detail than is in the Motions that gave rise to them. Some of the detail is typical of this type of legislation in any municipality, and some of it stems from Administration’s understanding of the intent of Council as gleaned from the debate on the motions. Council members have the option to bring forward amendments at second reading if they so desire.
Report Date: November 4, 2019
Author: David Leflar
Committee/Department: Legal & Legislative Services
Deputy Chief Administrative Officer: Kerry Hilts
Chief Administrative Officer: Kevin Scoble