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File #: AR-19-388    Version: 1 Name:
Type: Agenda Reports Status: Passed
File created: 9/24/2019 In control: City Council
On agenda: 10/7/2019 Final action: 10/7/2019
Title: Budget Amendment for Mobile Equipment Replacement Presented by: Diane McMordie, Director, Finance & Assessment/CFO
TAMRMS#: B06



title
Budget Amendment for Mobile Equipment Replacement
Presented by: Diane McMordie, Director, Finance & Assessment/CFO

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RECOMMENDATION(S)
recommendation

THAT Council approve an increase of $360,600 to the budget for project 419801 PW Mobile Equip Replace Plan; and

THAT the budget increase be funded by a withdrawal of $360,600 from the Mobile Vehicle and Equipment Lifecycle Reserve - Schedule C4 of C-FS-01 Financial Reserves.


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PURPOSE OF REPORT

The purpose of this report is to present a recommendation that Council increase the relevant approved budget amount in order to allow the CAO to award a tender for acquisition of a replacement piece of mobile equipment.


ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN

N/A


ALIGNMENT TO LEVELS OF SERVICE DELIVERY

Fleet Management
Procurement, maintenance and repair of City fleet and mobile equipment

ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION

N/A


BACKGROUND AND DISCUSSION

Pursuant to Council's approved municipal Repair, Maintain, Replace (RMR) capital budget which included funds for the acquisition of various pieces of mobile equipment, a competitive procurement was initiated. For one particular piece of equipment, the only compliant bid received was for a price higher than the amount approved in the RMR budget. The procurement process is now paused just prior to the tender award stage, because the amount of the budget shortfall is outside the limits of the CAO's approval authority. Council is therefore being asked to approve the necessary budget adjustment to allow the CAO to award this tender and acquire the piece mobile equipment.


STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT

N/A


IMPLICATIONS OF RECOMMENDATION(S)

Financial:
There are sufficient funds in the Mobile Vehicle and Equipment Lifecycle Reserve to support this budget increase with no property tax impact.

Legal / Risk:
N/A


ALTERNATIVES AND IMPLICATIONS CONSIDERED

Since ...

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