TAMRMS#: B06
title
CSAC Recommendations: "Ad Hoc" Community Events Grant
Presented by: Anna Royer, Manager Community Grants & Partnerships
label
RECOMMENDATION(S)
recommendation
That the following St. Albert “Ad Hoc” Community Event grants be awarded:
• SIGIS Child Care Society: $5,000 for their 25th Anniversary Celebration
• St. Albert Chamber Music Society: $1,800 for the Classical Music at Noon Event
• St. Albert National Aboriginal Day Celebration Society: $5,000 for the 2019 National Indigenous Day
• St. Albert Sailfish Swim Club: $4,000 for their Annual Sailfish Swim Meet
body
PURPOSE OF REPORT
This report brings forward a recommendation from the Community Services Advisory Committee (CSAC) for allocation from the 2019 spring intake of applications for the “Ad Hoc” Community Events Grant Program for Council’s consideration and approval, as per attached Council Policy C-CS-02 - Community Events Grant Program.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
N/A
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
Management of Community Granting:
Provision of funding to eligible St. Albert not-for-profit organizations and residents in the areas of special events, sport and culture development, operational funding and capital renovations and development.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
The Council direction that has resulted in this matter being brought before Council is contained in Council Policy C-CS-02 - Community Events Grant Program and the corresponding administrative procedures.
BACKGROUND AND DISCUSSION
In accordance with Council Policy C-CS-02 - Community Events Grant Program, this report provides recommendations resulting from the April 30, 2019 CSAC meeting. The applicants have applied under the “Ad Hoc” community event category in this grant program.
The CSAC has recommended funding for the applicants as follows:
Application #1 - SIGIS 25th Anniversary Celebration
• Organizing Group: SIGIS Child Care Society
• Funding Request: $5,000
• CSAC Recommended Funding: $5,000
• The 25th Anniversary Celebration will commemorate the association’s 25 years of operations in the City of St Albert. Past clients, families, staff, and members of the community will be invited to this free event which will include food, entertainment, and activities. Total event budget is $13,000 and the recommendation for funding is $5,000.
Application #2 - Take 10 - Classical Music at Noon
• Organizing Group: St. Albert Chamber Music Society
• Funding Request: $1,800
• CSAC Recommended Funding: $1,800
• To celebrate their 10th anniversary, the Chamber Music Society is requesting funds to offer a series of three free noon hour “pop-up” events at various venues in St. Albert. The total budget for the event is $2,700 and the recommendation from CSAC is for funding in the amount of $1,800.
Application #1 - National Indigenous Day
• Organizing Group: St. Albert National Aboriginal Day Celebration Society
• Funding Request: $5,000
• CSAC Recommended Funding: $5,000
• The National Indigenous Peoples Day is a celebration highlighting the cultures of First Nations, Metis, and Inuit. This annual event will be held June 23 in Lions Park and is free to the community. The total budget for the event is $17,000 and the recommendation from CSAC is for funding in the amount of $5,000.
Application #4 - Sailfish Summer Swim Meet
• Organizing Group: St. Albert Sailfish Swim Club
• Funding Request: $5,000
• CSAC Recommended Funding: $4,000
• This annual swim competition plays host to over 400 swimmers from around the province. This is a two-day event held at Fountain Park Recreation Centre and involves over 150 volunteers. Total event budget is $7,350 and the recommendation for funding is $4,000. The amount recommended for funding will fully cover the cost of the pool rental at Fountain Park for the event.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
All applicants are encouraged to discuss their event with Administration prior to the intake deadline, to ensure the applicant and the event meets the basic requirements set out in Council Policy C-CS-02 - Community Events Grant Program, and to provide clarification with eligibility requirements if needed.
All community groups applying for this grant were provided a time slot at the April CSAC meeting to respond to questions from the Committee.
IMPLICATIONS OF RECOMMENDATION(S)
Financial:
Total funding for the Community Events Grant Program for 2019 is $88,600 with $35,010 available for allocation to community ad hoc events. If the above recommendations are approved, there will be $19,210 remaining for allocation to ad hoc community events in the fall grant intake. The next intake date for ad hoc events is October 2, 2019.
Legal / Risk:
Grant recipients are required to utilize funds as specifically authorized and to report to the City in a specified manner on the use of those funds. Recipients are advised that the failure to comply with these requirements may result in a demand to repay the funding or a refusal to provide grant funding upon future application, and grant recipients are required to return to the City any funds unexpended within one year.
Program or Service:
None at this time.
Organizational:
None at this time.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
If Council does not wish to support the recommendation, the following alternatives could be considered:
1. Refer the matter back to Administration or CSAC for further consideration, as per the discussion held by Council, and be brought back to Council at a future date.
2. Amend the recommended amounts to an alternate amount as determined by Council.
Report Date: June 17, 2019
Author: Anna Royer
Department: Recreation & Parks Department
Deputy Chief Administrative Officer: Kerry Hilts
Chief Administrative Officer: Kevin Scoble