TAMRMS#: B06
8.8
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Information Technology Office Automation - ITSV-001
Notice given by: Councillor Biermanski
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BUDGET POSTPONED MOTION:
recommendation
That the Information Technology (IT) Office Automation - ITSV-001 is removed from 2023 10-Year Municipal RMR Capital Plan.
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Administration’s Understanding of the Intent of the Motion:
That ITSV-001 IT office automation is removed in it's entirety from the 10 year Municipal RMR Capital Plan. If passed, this motion will remove the annual funding that is required to purchase minor, emergent office automation hardware and software on behalf of all City departments throughout the year. For example, computers, tablets, laptops, mobile phones, monitors or additional licenses for business applications or productivity software.
If the intent is to only remove funding from 2023 then the motion should be reworded as follows:
"That no budget be approved for the 2023 component of ITSV-001 IT office automation charter within the 2023-2032 Municipal RMR capital Plan"
Operational or Organizational Impacts if Motion is Approved:
Without this funding and supporting approval policy and procedures, A-ITS-405 IT Request Fulfillment, City departments would revert to the expenditure of funds from departmental budgets without involving IT Services, resulting in the haphazard acquisition of possibly incompatible IT systems, software and peripherals that may compromise financial management, operational efficiencies and/or cyber security.
Financial Implications of Motions:
If the alternate motion is moved:
No purchases of required equipment will be purchased through the centralized IT budget and processes however it is likely that we would see increase the purchases made directly by City departments in 2023 from departmental budgets without governance, thereby increasing the extent of "shadow" IT and corresponding organizational management and sustainment issues. Because this funding comes from a capital re...
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