TAMRMS#: B06
10.2
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Asset Management Programs - Special Event Criteria
Notice given by: Councillor Killick
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PROPOSED MOTION(S):
recommendation
That special event criteria be added to the prioritization factors to inform priorities of response and appropriate methodology of repair, maintenance, or replacement in the City's asset management programs.
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ADMINISTRATION'S UNDERSTANDING OF THE INTENT OF THE MOTION
Administration understands that the intent of the motion is to consider permitted special events in the City, and incorporate additional criteria in determining the re-prioritization and response to the appropriate methodology of repair, maintenance, or replacement (RMR) of all City assets that the permitted special events may influence in any given year. This will include but not be limited to a review of the current state of prioritization methodologies and policies, and investigate options to enhance the service levels or methodologies through policy amendment, including resource implications of the option(s) found.
PURPOSE OF REPORT
The purpose of this report is to present a motion for which Councillor Killick gave notice on June 18, 2024.
BACKGROUND AND DISCUSSION
The City permits over 90 special events with the community each year. These events vary in size, complexity, community reach, and can be held in locations throughout the City. Not all events occur annually, and event locations can change based on event needs and site availability.
As per City Council Policy, C-CS-19_Special Event Permits, "Special Event" is defined as an event to be held in a Public Place which meets the following criteria:
? celebrates a specific theme;
? has a pre-determined set date/time; and
? is generally available to the community at large.
This policy provides the guidance of these permitted events on an annual basis, with the application for permitting to be received at minimum 60 days in advance to sometimes 120 days in advance if the even...
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