TAMRMS#: B06
5.5
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2025 New Council Term - Office Space and Administrative Support
Presented by: Tim Saunders, Director Public Operations
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RECOMMENDED MOTION(S)
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1. That Administration proceeds with Option X in the development of a Capital Charter to provide members of Council with office space in support of CM-23-17.
(Notes - Option 2 would require "Operating Business Case" added for partial funding and Option 3 would require replacement of "Capital Charter" with "Operating Business Case".)
2. That Administration develop an Unfunded Operating Business Case for a 1.0 FTE Administrative Assistant (Council administrative support position) for council consideration as part of the 2025 Operating Budget.
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PURPOSE OF REPORT
The purpose of this report is to provide three alternatives to support office space for City Council members and corresponding support staff transitioning to a full-time role commencing in 2025.
BACKGROUND AND DISCUSSION
In June 2023, Council directed that after the next municipal election in 2025, Councillors will be deemed full-time. In July 2023, Council directed Administration to develop a business case to provide members of Council with office space and a budget for comparable administrative assistant support to what exists in Alberta mid-sized municipalities, for six full-time Councillors for the Council term commencing October 2025.
Administration has benchmarked council space and administrative resources with Alberta mid-sized municipalities. Although additional workload is expected of Council after the transition to full-time following the 2025 municipal election, the extent of that workload and impact on administrative assistant resources requires further analysis. Currently, one Executive Assistant (1.0 Full-Time Equivalent FTE) supports the Mayor and an Administrative Assistant (1.0 FTE) supports six part-time Council members. Benchmarks indicated that those with populations over 100,00...
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