TAMRMS#: B02
REQUEST FOR DECISION
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Arts Development Advisory Committee 2025 and 2026 Maintenance Funding Requests
Presented by: Andrea Bowes, Public Art Associate and Registrar, Community Services
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RECOMMENDED MOTION(S)
recommendation
That the Arts Development Advisory Committee recommend to Council that $90,000 be pulled from the Public Art Reserve - Maintenance Fund, to support maintenance and appraisal projects.
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SUMMARY
Administration has worked to identify artworks that require maintenance of varying degrees of intervention. These projects will be undertaken by internal partners and external specialists. Administration is requesting funding so that work can be completed as identified and planned in 2025 and so that funds are available early in 2026 to initiate large-scale long-term projects and regular maintenance processes.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
On May 21, 2024 Council passed the following motions:
(CB-24-017)
“That the Public Art Policy C-CS-25, attached to the agenda report entitled “Arts Development Advisory Committee Recommendations - Public Art Policy C-CS-25” dated May 21, 2024, be approved.”
Passed unanimously.
Bylaw 9/2020 S.(21)(a)(ii), (b), (d).
BACKGROUND AND DISCUSSION
2025 Maintenance
Blooms
Funding allocation: $6000.00
The artwork will be lifted to install a moisture barrier, and a sealant will be applied.
Hide & Seek
Funding allocation: $5000.00
New attachment pins will be installed, the work cleaned and protected. This involves its removal and installation.
Cleaning:
Funding allocation: $4000.00
External Specialists will be contracted to clean 8 - 10 outdoor artworks.
Butterfly Sails
Funding allocation: $1000.00
Surface cleaning. Other upgrades to the fountain system as required.
Plaque project
Funding allocation: $4000.00
Fabrication of custom plaque
Installation and removal of plaque stands
Printing of new plaques
Upgrades to framing and installations
Funding allocation: $5000.00
New artworks from the banner project will be framed.
2026 Maintenance
Appraisals
Funding allocation: $35,000.00
Two dimensional artworks in the collection will be appraised for insurance purposes. A qualified art appraiser will be contracted to complete appraisals for up to 200 artworks in the collection.
Other miscellaneous maintenance projects:
Funding allocation: $30,000.00
Maintenance work on artworks as they are identified. Work includes cleaning and removal of graffiti.
Artworks that require frame upgrades will be identified and completed.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
Business owners located near artworks requiring maintenance will be informed of work. Signage will be posted near artworks as required while work is being done to inform the community.
IMPACTS OF RECOMMENDATION(S)
Financial:
If approved, $90,000 will be drawn from the Public Art Reserve - Maintenance Fund. The remaining balance in the Public Art Reserve - Maintenance Fund will be $560,185.54.
Compliance & Legal:
Accurate and current appraisals have not been completed on the collection since 2013 and these were not complete. This results in inaccurate insurance values assigned to the collection asset.
Program or Service:
This will impact Administrations ability to care for the public art collection. Having funding approved will result in our ability to maintain the collection in good exhibitable condition.
Organizational:
This funding will allow us to keep up with the maintenance requirements of the collection, keeping workloads at a reasonable level.
Risks
If the funding is not supported this will prevent staff from completing required maintenance, allowing the collection to deteriorate potentially to a point where they become unsalvageable.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
Council Strategic Priority: 3 Community Well Being
Operational Excellence Priority Area: 2. Planning and Prioritizing
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
N/A
IMPACTS OF ALTERNATIVES CONSIDERED
ALTERNATIVE 1:
Financial:
Money remains in reserve, available for redistribution.
Compliance & Legal:
N/A
Program or Service:
We cannot deliver our program objectives as outlined in our policy and will be unable to fulfil maintenance goals.
Organizational:
N/A
Risks
Maintenance would not be completed, allowing artworks to deteriorate unchecked. This also means that artworks cannot be displayed as their housing/framing is inadequate.
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Report Date: June 25, 2025
Author(s): Andrea Bowes
Department: Community Services
Department Director: Elizabeth Wilkie
Managing Director: Dinu Alex
Chief Administrative Officer: William Fletcher