TAMRMS#: B06
9.1
REQUEST FOR DECISION
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2025 Public Appointments to St. Albert Civic Agencies and Quasi-Judicial Boards
Presented by: Mayor Heron
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RECOMMENDED MOTION(S)
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That members of the public be appointed to the City of St. Albert Civic Agencies, and to the City of St. Albert Quasi-Judicial Boards, for terms effective January 1, 2025, as specified in the document entitled “CONFIDENTIAL Civic Agency Appointments 2025,” which is attached to the agenda report dated December 3, 2024.
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SUMMARY
For 2025, there are 34 vacancies available across 10 Civic Agencies and Quasi-Judicial Boards. A total of 71 eligible applications were received, comprising both reapplications from existing members and new submissions. Interviews were conducted on November 2, 2024 to determine appointments.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
In accordance with City Council Policy C-CC-12, Civic Agencies, Council met on November 2, 2024 for the purpose of interviewing and recommending appointments to fill vacancies on City of St. Albert Civic Agencies.
BACKGROUND AND DISCUSSION
Earlier this year, Legislative Services met with the Staff Liaisons, Chairs, and Vice-Chairs to review each agency’s member roles and to determine application questions and evaluation matrix competencies specific to each agency.
The application period ran from September 27, 2024 to October 21, 2024 and featured unique questions from each committee/board. Applicants were encouraged to select both a primary and an alternative agency to consider and were asked to submit a 2-page resume to complement their submission.
Applicants also had access to a comprehensive package outlining the available vacancies, the roles and responsibilities of committee/board members, and instructions for the application process.
After submissions were vetted to ensure that applicants lived in St. Albert and were not employed by the City of St Albert, the Ranking Panel consisting of the Staff Liaisons, Chairs, and Vice-Chairs for each civic agency met to review the submissions. In the event that a Chair or Vice-Chair was also an applicant, they were asked to leave the ranking panel meeting before their submission was reviewed and ranked by the remaining panel members. Applying the competencies previously decided upon, the Ranking Panel provided their input to the Interview Committees as part of the evaluation matrix.
Interviews were conducted by Council Members utilizing the ranking panel evaluations, established competencies, and an evaluation matrix to help inform the process. The list of successful appointments is provided as a confidential attachment to this report.
Successful appointments will begin their terms on January 1, 2025.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
Stakeholder communication and engagement efforts were carried out through multiple channels to ensure broad outreach and accessibility for the application process:
• The webpage containing the application package went live on September 18, 2024.
• A Civic Agency Intake Ad detailing agencies, vacancies, and meeting times was published in Citylights on October 3, 10, and 17, 2024.
• A City Highlights article was published on October 2 to encourage readers to ‘Make a Difference!’
• Social media posts promoting Civic Agencies were shared across Facebook, LinkedIn, and Twitter on September 27, 2024, and October 2, 10, 17, and 19, 2024.
• A Public Service Announcement news release was issued on September 27, 2024.
• A poster featuring a QR code linking directly to the application page was distributed to key contacts.
IMPACTS OF RECOMMENDATION(S)
Financial:
None at this time.
Compliance & Legal:
By appointing applicants to Committee and Board vacancies, Council is ensuring that the membership requirements outlined in the various Committee and Board bylaws are fulfilled.
Program or Service:
None at this time.
Organizational:
None at this time.
Risks
None at this time.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
Initiative aligned with Strategic Plan:
Not Applicable
ALIGNMENT TO SERVICE DELIVERY
I.3.2 Council Committees: Provision of advice regarding legislative and procedural processes for Council committees. This includes support for Standing Committees and various Council Committees.
IMPACTS OF ALTERNATIVES CONSIDERED
N/A
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Report Date: December 3, 2024
Author(s): Kairee Droogers
Department: Legal, Legislative, and Records Services
Department Director: Marta Caufield
Chief Administrative Officer: Bill Fletcher