TAMRMS#: B06
13.2
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Advisory Committee Feedback - Policy C-CAO-19 Flag Display Policy and Commemorative Lighting
Notice given by: Councillor Hughes
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PROPOSED MOTION(S):
recommendation
[The following motion requires approval of at least 5 of 7 councillors]
That the following Notice of Motion be debated at the March 17, 2026, regular meeting of Council and that the 20-day notice period requirement in section 119(9) of the Procedure Bylaw be waived.
[If the above is approved by at least 5 of 7 councillors, then the following motion may be debated on March 17, 2026]
That the Seniors Advisory Committee and Youth Advisory Committee is requested feedback on the Flag Display and Commemorative Lighting Policy for recommended revisions and the feedback is brought to May SCOW meeting, to discuss the topic.
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ADMINISTRATION’S UNDERSTANDING OF THE INTENT OF THE MOTION
If the second resolution is approved, Administration will solicit feedback regarding the Flag Display and Commemorative Lighting Policy from the Seniors Advisory Committee and the Youth Advisory Committee and present the input to Standing Committee of the Whole in May 2026.
PURPOSE OF REPORT
The purpose of this report is to present a motion for which Councillor Hughes gave notice on March 3, 2026.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
N/A
BACKGROUND AND DISCUSSION
The Seniors’ Advisory Committee Bylaw provides that, among other things, the SAC may meet to consider “when an issue has been referred to the Committee by Council for the Committee’s consideration” (SAC Bylaw, s. 11.12). Apart from adhoc meetings that may occur when the SAC has matters referred to it by Council, the SAC meets regularly 4 times per calendar year. Part of the role of the SAC is to review and provide input into policy and other City initiatives through a seniors’ lens and to provide recommendations for Council’s consideration on issues or initiatives that would support the well-being of seniors (SAC Bylaw, s. 20).
The Youth Advisory Committee Bylaw provides that the YAC shall “receive and act on direction from Council on youth matters, with the understanding that Council will endeavour to refer two matters per calendar year to the Committee for the Committee’s consideration (YAC Bylaw, s. 19(b)). Part of the role of the YAC is to advise Council on initiatives that support the well-being of youth and research and provide input into policy proposals for Council’s consideration, in reference to matters that impact youth in the community.
IMPACTS OF MOTION
Financial:
None at this time.
Compliance & Legal:
The proposed resolution is aligned with both the SAC Bylaw and the YAC Bylaw.
Program or Service:
If the resolution is approved, the Flag Display and Commemorative Lighting Policy will be forwarded to the Senior’s Advisory Committee (SAC) who will be meeting on March 20, 2026, and the Youth Advisory (YAC) who will be meeting on April 1, 2026, to review and provide feedback to Council at Standing Committee of the Whole in May.
Organizational:
None at this time.
Risks
• Stakeholders - a referral to the SAC and the YAC will increase stakeholder engagement.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
Item aligned to Strategic Plan:
None at this time
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
Local and Regional Governance - Municipal Elections and Democratic Processes - Council Committees
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Report Date: March 17, 2026
Author: Marta Caufield
Department: Legal, Legislative & Records Services
Department Director: Marta Caufield
Chief Administrative Officer: Bill Fletcher