TAMRMS#: B06
9.1
REQUEST FOR DECISION
title
Council Meeting Schedule Update
Presented by: Marta Caufield, Director Legal, Legislative and Records Services
label
RECOMMENDED MOTION(S)
recommendation
That the 2025-2026 Council Meeting Schedule be amended by moving the February 11, 2026 Standing Committee of the Whole meeting to February 17, 2026, and by moving the February 17, 2026 Regular City Council meeting to February 24, 2026.
body
SUMMARY
The Council Strategic Planning Session takes place from February 9 to February 11, 2026. The February 11, 2026 Standing Committee of the Whole and February 17, 2026 Regular City Council meetings will need to be changed in order to accommodate the Strategic Planning Session.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
Section 193(3) of the Municipal Government Act.
Section 9 of Procedure Bylaw 24/2022.
BACKGROUND AND DISCUSSION
Following approval of the 2025-2026 Council Meeting Schedule (attached) on November 3, 2025, Administration was advised that the Council Strategic Planning Session will take place from February 9 to 11, 2026, rather than February 9 to 10, 2026. This creates a conflict with the February 11, 2026 Standing Committee of the Whole meeting. To accommodate the Strategic Planning Session, Administration recommends rescheduling the Standing Committee of the Whole meeting to February 17, 2026, and rescheduling the City Council meeting originally set for February 17, 2026 to February 24, 2026 (revised calendar attached). No other changes to the approved Council Calendar are proposed.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
N/A
IMPACTS OF RECOMMENDATION(S)
Financial:
N/A
Compliance & Legal:
In accordance with section 9 of the Procedure Bylaw, a resolution of Council is required to change the date of any Council or Standing Committee of the Whole meeting. If the change is approved by Council, at least 24 hours’ notice of the change must be given to the public in accordance with section 193(3) of the Municipal Government Act.
Program or Service:
N/A
Organizational:
Administrative staff will update the Council Meeting Schedule, internal scheduling systems and public-facing calendars accordingly. No additional staffing or resourcing impacts are present.
Risks
The adjustment mitigates the scheduling conflict with the Strategic Planning Session and ensures Council availability for participation in all meetings.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
Initiative aligned with Strategic Plan:
Not Applicable
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
N/A
IMPACTS OF ALTERNATIVES CONSIDERED
N/A
body
Report Date: December 2, 2025
Author(s): Kairee Droogers
Department: Legal, Legislative & Records Services
Department Director: Marta Caufield
Chief Administrative Officer: Bill Fletcher