TAMRMS#: B06
9.4
title
Corporate Quarterly Report - Quarter 2, 2022
Presented by: William Fletcher, Chief Administrative Officer
label
RECOMMENDED MOTION
recommendation
That the attachment to the August 15, 2022 agenda report entitled “Corporate Quarterly Report - Quarter 2, 2022” be received as information.
body
PURPOSE OF REPORT
This City of St. Albert Corporate Quarterly Report - Quarter 2, 2022 provides Council with an updated related to the City's financial position for quarter two ending June 31, 2022.
Due to recently approved Council Strategic Plan, the progress update on the initiatives related to Council priorities is not provided in the Quarter 2 report. Reporting on the initiatives will re-commence in Quarter 3.
ALIGNMENT TO PRIORITIES IN COUNCIL’S STRATEGIC PLAN
Progress updates for all initiatives related to Council’s Strategic Plan priorities and financial update are provided in the Quarterly Reports.
ALIGNMENT TO LEVELS OF SERVICE DELIVERY
Corporate Reporting - Corporate reports are provided to Council on a quarterly basis to meet Council’s need for regular and formal communication from the Chief Administrative Officer.
ALIGNMENT TO COUNCIL DIRECTION OR MANDATORY STATUTORY PROVISION
Council Policy C-CAO-01, Chief Administration Officer Delegations, requires quarterly financial reporting to Council and C-FS-03, Debt Management Policy requires quarterly reporting on compliance with that policy.
The CAO Bylaw 13/2002 states, “6. The CAO shall … b) be responsible for advising on and communicating with Council with respect to: (i) the operations of the City, (ii) the financial state of the City, … (c) prepare and submit to Council such reports, including recommendations where appropriate, and answer such inquiries, as required by Council.”
Council passed the following motion on June 20, 2022:
(AR-22-223)
That the updated version of Council Policy C-CG-02, City of St. Albert Council Strategic Plan, provided as an attachment to the June 20, 2022 agenda report entitled “2022-2025 Council Strategic Plan" be approved and Schedule A of the policy be replaced with the 2022-2025 Council Strategic Plan
BACKGROUND AND DISCUSSION
The Corporate Quarterly report is produced four times a year to communicate progress made on initiatives planned to achieve the Council’s Strategic Plan presented in the Corporate Business Plan, and to present the City’s financial position for the quarter.
Normally there are two parts to this report:
1. Financial Summary - provides a quarterly update on the City’s financial position. Included in this section of the report are charts for municipal, utility and capital projects, showing budget vs. forecast, project progress and project schedule.
2. Strategic Initiatives Reporting - includes progress updates on projects that support Council’s strategic priorities. This section has not been included in Quarter 2 report due to recently approved Council Strategic Plan. Administration is in process of finalizing the Corporate Business Plan with the initiatives planned to realize Council priorities. The progress report on the initiatives that support Council’s priorities will commence in Quarter 3.
Additionally, projects related to the City’s core service delivery (annual/ongoing operational work) are not included in the report. This streamlined and focused approach provides clearer communication to Council on priority projects related to the Strategic Plan.
STAKEHOLDER COMMUNICATIONS OR ENGAGEMENT
N/A
IMPLICATIONS OF RECOMMENDED MOTION
Financial:
None at this time.
Legal / Risk:
None at this time.
Program or Service:
None at this time.
Organizational:
None at this time.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
None at this time.
body
Report Date: August 15, 2022
Author: Jacqueline Pelechytik
Department: Strategic Services and Communications
Director: Paul Pearson
Assistant Deputy Chief Administrative Officer: Diane McMordie
Deputy Chief Administrative Officer: Kerry Hilts
Chief Administrative Officer: William Fletcher